TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2023

Contents

Reference and Administrative Information

Structure Governance & Management

Objectives & Activities

Achievements & Performance

Future objectives for the Charity

Financial Review

Plans for future periods

Reference and Administrative Information

Charity Name	Jack and Jill Windmills Society
Charity Registration Number	1118285
Company Registration Number	6023209
Registered Office	89 Woodbourne Avenue, Brighton, East Sussex. BN1 8EJ
Website	www.jillwindmill.org.uk
The post of President is not filled.
Vice-President	Mr D Jarmann

Directors and Trustees:
The directors of the charitable company (hereinafter called "the Charity") are its Trustees for the purpose of charity law and throughout this report are collectively referred to as the Trustees.

Mr P Barber	Chairman
Mrs S Sickelmore	Company Secretary
Mr S Potter	Treasurer
Mr K Cook
Mr R French
Mr R Graves
Mrs J Slaughter
Mrs J Thomas

Bankers:
   The Co-operative Bank

Structure, Governance and Management

Governing Document
The organisation is a charitable company limited by guarantee, incorporated on 8 December 2006 and registered as a charity on 8 March 2007.

The company was incorporated under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.

Recruitment and Appointment of the Trustees
Under the requirements of the Memorandum and Articles of Association, at the first Annual General Meeting ('AGM') all the Trustees shall retire from office. At every subsequent AGM one-third of the Trustees who are subject to retirement by rotation or, if their number is not three or a multiple of three, the number nearest to one third shall retire from office. Subject to the provisions of the Act, the Trustees to retire by rotation shall be those who have been longest in office since their last appointment or reappointment.

The Trustees may appoint a person who is willing to act to be a Trustee either to fill a vacancy or as an additional Trustee provided that the appointment does not cause the number of Trustees to exceed any number fixed by or in accordance with the articles as the maximum number of Trustees. A Trustee so appointed shall hold office only until the next following AGM and shall not be taken into account in determining the Trustees who are to retire by rotation. If not reappointed at such AGM, the Trustee shall vacate office at the conclusion thereof.

There are no other bodies or societies that may nominate a Trustee.

Trustees Induction and Training
There is no defined induction or training of Trustees, however the Trustees for the year have all been actively involved in the objectives of the Charity.

Organisation
The board of Trustees administers the Charity. The board meets at least two times annually.

Related Parties
Mid Sussex District Council is the owner of the Mill and is therefore obligated to maintain the Mill in accordance with requirements of its listed status. This work is done by the Charity with financial assistance from the Council.

The Charity has no subsidiaries.

Risk Management
The Trustees have prepared a risk management strategy, which will be reviewed annually. In addition a health and safety assessment has been undertaken and has been documented.

Objectives and activities

The Charity's objects are:
To promote the permanent preservation of the Mill at Clayton known as Jill (hereinafter called "the Mill") as a building of historical and architectural interest for the education and for the benefit of the public generally.
In furtherance of these objects, but not otherwise, the Charity may do all or any of the following things:
(a) To repair, renovate, restore or rebuild the Mill and generally maintain and develop it and the site thereof so far as the owners permit.
(b) To make such arrangements as are necessary to raise funds to finance their operations including subscriptions and loans, and covenants when the status of the Charity allows.
(c) To purchase, acquire and maintain furniture and other equipment, machinery, tools and appliances for use and display in the Mill, or on the site thereof.
(d) To make such arrangements as are necessary to enable the public to inspect and enjoy the Mill.
(e) To give organised and private lectures, talks, demonstrations and exhibitions to publicise any of the said objects.
(f) To print and publish and sell books, pamphlets and other material and documents concerning any of the said objects.
(g) And generally to do all things necessary for the attainment of the above.

Achievements and Performance

The Charity performs multiple tasks. In 2023 the following was achieved :-

Recoating the Roundhouse walls to prevent ingress of water and to preserve the fabric. Replacement of the metalwork supporting the Fan blades, as rust and degradation had taken place. Repair of the rear step stringer over a 6 foot length, including the realignment of the step wheels. These steps are a structural and important part of the Mill and are required to move in accordance with changes in wind direction. Replacement of the main gate to the site, essential for deterring unauthorised access which, due to the automatic movement of the Mill, is necessary for public safety and for the preservation of the Mill. Production of stone-ground flour by wind power. This is a traditional skill which the Charity perpetuates through demonstration and training. Ongoing maintenance of the grounds to encourage a variety of wild flowers to grow. Opening of the Mill to the public on at least 22 planned occasions plus many ad hoc visits. The Charity aims to have available highly experienced and articulate guides who are able to match the technical expertise of the maintenance and milling team. Consequently, members of the public were able to appreciate the craftsmanship as they learned about the Mill and her history. Books and pamphlets were on sale. Open Days are, once again, very popular with young and old, who are amazed to see a working Post Mill at close quarters.

All these tasks were done by volunteer members of the Charity and in accordance with the objectives.

The performance of the Charity provided a landmark created by the physical aspects of the Mill for the surrounding residential and farming community, tying together our history and the Trustees' concerns to preserve and conserve our heritage and our environment for the future in the form of a living, working windmill rather than a static museum.

Our strategy is to make the best use of the restricted area and facilities at the Mill to maximise the number of members of the public who can enjoy the experience of learning, both in the informal visits and in the formal educational setting.

Future objectives for the Charity

The Mill is now over 200 years old and although major restoration has taken place since 1978, most of the Mill components are original.

There are components that it would be impossible to replace without significant rebuilding which would be impracticable to rely on volunteer labour to achieve. The Charity also acknowledges that the design and location of the Mill is such that she is significantly exposed to the elements. It is therefore the objective of the Charity to ensure that there are sufficient funds available to maintain the Mill in her present working condition, no matter what deterioration occurs to the Mill components.

In 2024 the Charity plans to continue the work started in 2023 on the refurbishment of the rear steps, a key and structural component of the Mill.

The Charity also seeks to engage with the community so as to involve new people in line with the objectives of the Charity.

Financial review

The main asset that the Charity has been fortunate to benefit from is the use of volunteer labour to achieve so many of the objectives. The Trustees have not put a value on this labour.

Principal funding sources
The principal funding sources are donations together with sales of souvenirs, refreshments and literature as mentioned in the objects. Members of the Society also pay a membership fee.

In addition the Mill has been made available as a film location, from which income has been gained.

Investment Policy
Under the Memorandum and Articles of Association, the Charity has the power to deposit or invest funds. The investment policy of the Charity is:

To invest those surplus funds not required for immediate use.

To obtain a reasonable income from those funds.

To invest only as permitted by the investment powers of the Charity.

Reserves Policy
The Trustees have examined the charity's requirements for reserves in light of the main risks to the organisation.

The reserves are needed to fund major repairs of the Mill so that the Charity is able to continue the current activities in the event of a significant drop in income.

Plans for future periods

In addition to routine maintenance and occasional milling, the Charity aims to increase the capacity of the site. This is to improve the educational benefit to visitors and to enhance their enjoyment of the Mill and the surrounding South Downs National Park.